New Improvements Made to Youth-based Organizational Tool

May 16, 2008

We just released a few enhancements to YouthAtPlay.com today.

  • Improved Administration Navigation
  • New Phone Call Sheet (PDF) Printable Report
  • Easier Access to (PDF) Printable Reports

Improved Administration Navigation

We spent a great deal of time this week evaluating the administration navigation and came up with an even more intuitive interface for you.  Please feel free to give us any feedback on the new layout.

New Phone Call Sheet (PDF) Printable Report

We had some requests for a phone call sheet for those of you who need to hand someone a paper and say “Call these parents”.  It works really well and you can print all children’s phone numbers or you can print just children who are members of a particular group.

Easier Access to (PDF) Printable Reports

In addition to our printable reports section, you can now print directly from the youth or groups pages.  This just makes YouthAtPlay that much easier and more intuitive to use.

We hope you enjoy the new features and as always, feel free to let us know what you think.

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YouthAtPlay is a youth-based organizational tool.  It allows you to save contact information about children in your organization.  You can easily send emails to keep parents in the loop.  Whether your organization is a troop, a team sport, or a hobbyist group, consider trying YouthAtPlay.com today.


Coming Soon – Team Reports for YouthAtPlay.com

May 15, 2008

We at YouthAtPlay.com will soon be releasing printable PDF team-related reports such as rosters, role call sheets, and phone call sheet reports.  All very useful for managing your day to day duties away from the computer.

We hope you are as excited as we are!


New Version Quietly Released Over the Weekend

May 12, 2008

We decided to quietly release the new sports module of YouthAtPlay.com over the weekend. You can now create programs such as “Soccer” or “Baseball”.

You can then create teams which have the following properties:

  • Team Name
  • Program Name
  • Year
  • Season
  • Team Description
  • Coaches and their email addresses

Once you create your team(s), you can then associate all your youth with the team(s). We are now working on creating the ability to email a team or an entire program. We will then be adding the ability to track fees associated with a team such as registration fees, uniforms etc.

If you have any questions, visit our forums or post a comment here!

Create your free account today!


Youth-Based Group Management – New Features Coming

May 7, 2008

We are happy to say that this week we will be releasing a new sports module.  This will allow all those who use YouthAtPlay.com for your sports-related groups to now actually break things down into Programs (i.e. sports), Teams and soon events (practice, games, meetings, whatever).

YouthAtPlay.com is meant for the handful of people that manage the day to day duties of running a youth-based organization.  Store contact information, send email notifications, print reports, and later this week, manage teams and schedule events.

What’s coming after the sports module release?  We will be adding assignments and notes to help your group keep track of the many balls you are trying to juggle.

We hope you are enjoying using YouthAtPlay.com as much as we are having building it.

More later this week!


Creating an Account is Easy

April 28, 2008

Is your youth-based organization looking for a simple way to share and maintain a database of contact information for your kids? Are parents wishing you would do a better job of keeping them in the loop?

YouthAtPlay.com is a simple, yet powerful tool that allows you to store and retrieve all the important information for your group. You can add other users and send broadcast emails to everyone in the organization or to just a group of kids.

If you need a tool that allows you to spend more time running your organization and less time working with spreadsheets, give us a try. Basic membership will always be free and upgrading is inexpensive starting at only $39 for an entire year!

YouthAtPlay.com, Simple Yet Powerful.

Learn what it’s all about today


YouthAtPlay.com – Youth Based Organization Management Tool

April 25, 2008

It has been an enjoyable last couple of weeks working on a brand new project.

I’m on the board of our town’s local youth sports association. They were using an excel spreadsheet to keep track of all registrations and youth contact information. Many people on the board needed to have access to this information. The trouble of course is that as soon as the excel spreadsheet is emailed, you now have multiple copies of the information and within days they become disparate. Another difficulty was when a board member or coach wanted to send an email to all youth or just to all soccer players, extracting those emails from excel was difficult.

In a few days I put together a very simple tool that helped to solve this problem. However, I realized that with a bit more thought and effort, I could build something that any youth-based organization could use.

YouthAtPlay.com (version 1.0) is now released for the first time to help serve that purpose. Anyone can create a free account and begin using the tool today. It is in its infancy of course but here is a short list of features it currently does as well as plans for the future.

First and foremost, this is not meant to be for families to go and find out what is going on. That module may come later when the need arises but for now at least, this tool is focused on helping the people that run the organization behind the scenes. The biggest challenge for me was to build a tool that ANYONE could use. I wanted this tool to be easy to understand and simple enough for anyone to create an account and start using.

Current Features

  • Create and maintain a database of all youth contact information such as address, primary and secondary phone and emails
  • Create groups and associate children to these groups, which could be used for things like Soccer, Football, Baseball etc
  • Multiple Users – You have the ability to let others in your organization use the tool such as board members or coaches
  • Send emails to all children or to just a group (upgrade free…see below)
  • Simple PDF reports for things like Role Call
  • SSL Authentication

Future Development

In addition to listening to what the users want, here are a few other features I wish to add:

  • Sports Module – Create programs, Teams and Schedules
  • Simple Registrations – Ability to keep track of who paid for what and when
  • Events – Keep track of what is going on
  • Calendar – Display Events and/or Schedules in a nice calendar format
  • Storing Emails – Ability to look back at what was sent with the ability to resend something
  • Tasks – Ability to create a simple to do list with owners
  • CSV Exports – Ability to export the core youth database into CSV for whatever use they may have.

I have high hopes for YouthAtPlay.com

If you are in charge of or are on the board of any youth organization, give it a try and let me know what you think. I just released this officially yesterday and already I have a few users giving it a try.

In it’s simplest form, it can be used for any youth organization. Girls Scouts, Sports Organization, Kids Event Management, School Teacher, whatever… If you need to keep track of many children and send emails to their parents, this tool could be for you.

Also, for a limited time (Until August 31st, 2008), since this is considered a beta release, I’ll upgrade your account for free for 6 months. Just send an email to info@youthatplay.com with the words “YouthAtPlay.com Discount” in the subject line and your newly created username.

This tool really is simple in scope but powerful for everyone who is wrestling with excel spreadsheets and multiple users who need to send emails. In time, it will be even more useful.

Give it a try, you will be up and running in minutes! Just keep in mind that it’s a work in progress🙂

http://www.YouthAtPlay.com


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